Washington State Nurses Association Job Posting

Position Title: Accounting Manager

Reports to: Director of Finance

Bargaining Unit: Exempt

About WSNA: Washington State Nurses Association is the leading voice and advocate for nurses in Washington. As a professional association and union, we represent more than 21,000 bargaining unit members for collective bargaining and the professional interests of more than 103,000 registered nurses. For more than 100 years, WSNA has championed issues that support nurses, advance professional standards, and improve the health of individuals, families, communities, and populations in Washington state.

About the position: Washington State Nurses Association is seeking an Accounting Manager to join our Finance team and support our accounting and financial reporting activities. This position provides a unique opportunity for the qualified candidate to support WSNA's mission by working in the Finance department.

Central to this role will be managing and optimizing payroll systems, employee benefits, and accounts receivable, as well as preparing month-end reports and posting revenue entries. The Accounting Manager will also assist with the month-end and year-end closing, balance sheet reconciliations, year-end audits, and preparation of financial statements. The Accounting Manager will also maintain confidential personnel union information and be fully trained to serve as a backup to the Director of Finance. The manager will perform duties under the guidance and instructions of the Director of Finance. The Accounting Manager will play a key role in labor relations with WSNA’s unionized workforce.

See the position summary below for additional details and requirements.

Pay Range and Benefits Description:

The salary range for this position is $135,000 - $160,000. New hires generally start at $135,000, and placement within the range is based on qualifications and professional experiences.

WSNA provides a generous benefits package that includes employer-paid individual health, dental, vision, and life insurance, fifteen paid holidays, twelve personal days per year, twenty-two vacation days per year, one day of sick leave per month, and participation in a 401(k) plan with employer contribution.

The Washington State Nurses Association (WSNA) is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and staff without regard to race, color, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. WSNA believes that diversity and inclusion among our teammates are critical to our success in serving our membership, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

Closing Date: This position will remain open until filled.

To Apply: Interested applicants should use the link in this announcement to submit a letter of interest, résumé, and contact information for three professional references.

Position Title: Accounting Manager

Reports to: Director of Finance

Classification: Exempt

Bargaining Unit: Excluded – Confidential Position

Position Summary

The Accounting Manager is an exempt, full-time position primarily responsible for payroll, employee benefits, and accounts receivable. It will also support operations and human relations (HR) programs. The Accounting Manager will have in-depth knowledge and experience in accounting operations, preparation of financial reports, internal control procedures, accounting process enhancement, and Generally Accepted Accounting Principles to enhance the accuracy and efficiency of WSNA’s accounting operations and financial reporting. In addition, the Accounting Manager assists the Director of Finance in a confidential capacity with the organization, development, and compilation of a variety of materials for use in WSNA’s budget preparation process; assists in the preparation of fiscal reports; prepares budget information and reports in relation to labor negotiations; and performs other budgetary, accounting audit functions as assigned.

Duties and Responsibilities Common to All Positions

Supports WSNA Purpose, Mission, Vision, Goals.
Works with others, role modeling collaboration, communication, and teamwork.
Strives for excellence in work performance.
Remains current in the field of expertise.
Performs other duties as assigned to meet association needs, including participation in staff teams and committees.
Acquires and maintains knowledge of Microsoft Office.

Duties and Responsibilities of Position

Manage employee payroll, ensuring timely and accurate payroll process, including tax deductions, benefits, and other payroll-related calculations.
Stay current with payroll regulations and compliance requirements.
Manage employee-defined contributions and defined benefit pension plan benefits.
Update benefit-related schedules and ensure accurate processing of 401(k) and defined benefit pension payments.
In consultation with the Director of Finance, oversee 401(k) audits for compliance and manage external audits of retirement plans.
Manage membership payment postings and work with the Finance Program Manager to address payment-related issues.
Prepare month-end reports and posting of revenue entries into accounting software.
Manage donation revenue recordings and inter-fund membership dues for various entities.
Conduct general bookkeeping duties including managing accounts payable for four entities in accounting software.
Ensure internal control policies and guidelines for accounting transactions are enforced to safeguard WSNA's confidential data, including financial and employee data.
Maintain and file confidential WSNA staff union records, such as employee personnel files, grievance settlement agreements, invoice payments for legal services related to WSNA personnel actions, and any confidential notes and data related to those records.
Exercise discretion with respect to the creation, maintenance, and execution of labor relations policy information in coordination with the Director of Finance.
Advise the Director of Finance and Director of Operations on formulating labor relations policies.
Independently identify areas for improvement and make recommendations for efficiency and process improvements with respect to personnel matters.
Cross-train with the Accounting Specialist, Finance Program Manager, and a backup for the Director of Finance in their absence.
Prepare month-end closing entries.
Maintain and update balance sheet reconciliation schedules, including bank and investment reconciliations, prepaid expenses, lease amortization, fixed asset, and inter-fund receivable and payable schedules.
Collaborate with the Finance Program Manager to update annual dues computations and notify WSNA-represented facilities.
Support special revenue projects, including dues restructuring research and implementation.
Prepare invoices for vendors advertising in WSNA publications and affiliate partners.
Assist the Director of Finance with preparing financial reports and data for WSNA’s annual operating budget planning process.
Assist with accounting and provide budgetary support to all departments and program areas.
In the absence of the Director of Finance, oversee and supervise the finance/accounting staff.
Assist with preparing monthly financial reports for WSNA, its programs, and activities.

Assist with preparing the LM-2 report to ensure compliance with the Labor-Management Reporting and Disclosure Act (LMRDA).
Review the efficiency/effectiveness of employee benefit programs, seeking approaches to lower costs where possible that are consistent with the staff union collective bargaining agreement.
Ensure the terms of the staff collective bargaining agreement and non-represented staff policies related to compensation and benefits are implemented accurately.
Manage ad-hoc assignments, including, but not limited to, the monthly and year-end PDC reports; handle the mailing of AP checks; and serve as backup to forward payments received to the lockbox and deposit them into bank accounts.
Participate in ongoing efficiency and process improvements, streamlining accounting procedures to enhance the accuracy and efficiency of accounting operations, including migration of accounting software, implementation of payroll general ledger mapping, credit card and expense reporting enhancement, and electronic filing systems.

Education/Experience

Knowledge of Generally Accepted Accounting Principles.
Degree in accounting or finance from an accredited college or university.
Certified Public Accountant designation a plus.
Three to five years of finance management experience with an organization with budgets in excess of $10 million per year and over 60 employees in the non-profit sector.

Physical Requirements

This job requires:

Meeting routine office physical demands, including climbing stairs, carrying up to 20-pound objects, and possessing the dexterity and vision to operate office computers and equipment.
Occasional travel, including overnight stays, is required.
A valid driver’s license in the state of Washington and access to an operational motor vehicle that is currently insured.